Executive Assistant Vice President of Finance & Administration

Finance & Administration

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UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work environment where innovation and creativity is welcomed. We are one of Manitoba’s Top Employers and offer a generous Total Compensation Package with health benefits, a great pension plan along with the opportunity for personal and professional growth including tuition waivers.

Duties

Reporting to the Vice President, Finance & Administration (VPFA), the Executive Assistant (EA) is responsible for providing confidential administrative support to the Vice President, in a wide range of key portfolio activities including preparation of correspondence, coordination of projects, processes and communication within the portfolio, reporting on progress of various initiatives, and building relationships with both internal and external partners. The incumbent ensures the effective operation of the office by maintaining the flow of work, supporting project teams, triaging situations, coordinating the Vice President’s schedule and facilitating communication with a broad range of partners. The EA serves as the lead administrator with the VPFA portfolio and is responsible for ensuring that processes, communication and tracking are effective to support the entire portfolio. The role also provides support to Directors, projects, policies and contracts.

Required Qualifications

• Diploma in Business Administration, Management, or Office Administration; an equivalent combination of education and experience may be considered
• Experience working at a senior administrative level, in an executive or professional office setting
• Advanced calendar management skills, including the coordination of complex meetings with multiple partners
• Experience working effectively within a demanding and fast-paced environment
• Experience in review and management of office budget, identifying and resolving discrepancies
• Advanced oral and written communication skills including ability to compile, draft and/or edit documents that range in complexity
• Experience conducting research and leading and/or supporting small-scale projects
• Advanced skills in MS Office 365
• Experience scheduling travel arrangements
• Commitment to lifelong learning

Assets

• Knowledge of Indigenous and northern cultures/communities
• Knowledge of UCN systems and processes

Conditions of Employment

• Candidates must be legally entitled to work in Canada

Apply Now

Please forward your resume and cover letter, along with the Representative Workforce Declaration and Statement Of Eligibility To Work In Canada forms to hrinfo@ucn.ca.

Competition Type:

Open Competition to the Public

Competition Number:

26-067

Closing Date:

July 20, 2026

will remain open until filled

Salary Range:

$57,023 to $67,368 per annum plus remoteness allowance if applicable

Classification:

Location:

Thompson, Manitoba

Position Type:

Full-Time Term position ending May 28, 2027. This position is excluded from the bargaining unit

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UCN acknowledges that we are on the traditional territories and homelands of many Indigenous peoples, in particular the Cree, Dene, Red River Métis, and Oji-Cree. Indigenous peoples have continuously maintained homelands in northern Manitoba since time immemorial. The First Nations in the area that UCN serves entered into treaty relationships with the Crown (within our region these include signatories to treaties 4, 5 — and the treaty 5 adhesion, and treaty 6 – located within the treaty 5 adhesion). The territory has also become home to other Indigenous peoples. We uphold the treaties and collaborate with all Indigenous peoples to share truth, reconciliation, and learning.

Applicants are asked to provide a cover letter and resume with their application. Applicants must demonstrate in their cover letter and their resume how they meet the qualifications. Applicants with education acquired outside of Canada are required to provide an Educational Credential Assessment with their application indicating Canadian credential equivalency, accepted Education Credential Assessment organizations include International Qualifications Assessment Service (IQAS) and World Education Services (WES.)

UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous candidates. Applicants are invited to indicate in their cover letter or resume if they are from any of the following groups: Indigenous peoples, persons with disabilities and visible minorities. Only qualified candidates who are legally entitled to work in Canada will be given consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human Resources.

Please indicate in your subject line the competition number for which you are applying.
We thank all applicants for their interest, but only those selected for an interview will be contacted. Application materials, including references, will be handled in accordance with the Freedom of Information and Protection of Privacy Legislation (Manitoba).

For more information and other employment opportunities, visit www.ucn.ca