The Registrar's Office

One of the first steps to becoming a UCN student is to claim your unique UCN ID. Go here to claim your ID. Your UCN ID allows access to email, computer labs, class registration and more.

Once you have a UCN ID, you can visit the student/employee site and sign in.  After signing in, visit the student tab and register for your classes here. Contact us for more information on how and when to register for your specific program or course.

Registration Procedure

Once accepted into a program, applicants must register for courses at least one week before the first day of classes. Accepted applicants may register during the periods outlined in the Academic Schedule.

To register by mail, complete the course registration form, include payment of fees or proof of sponsorship, and send to Enrolment Services. In-person registration can be completed at Enrolment Services, The Pas and Thompson campuses, or at the regional centres.

Information on tuition, compulsory fees and book costs will be available on the UCN website or will be mailed to applicants upon request. A registration package including the course registration form, information on tuition, compulsory fees and book costs will be available to the applicant in July.

Note: Regular and late registration periods may vary for courses that have irregular start and end dates. All tuition and compulsory fees must also be paid in full by the end of the regular registration period to avoid late or reinstatement fees.  Any outstanding balances will prevent registration into the next term.

Academic advisors will assist with on-site registration in scheduled communities. All students are encouraged to contact an academic advisor at either The Pas or Thompson campus prior to registration.

Admission is required prior to registration. For those wishing to apply for admission and to register for courses at the same time, registration is conditional until all admission requirements have been satisfied.

Late Registration

Late registration will be accepted until the dates posted in the Academic Schedule.  Registrations received during the late registration period will be subject to a late fee.

Registration Revision

Any change to the first registration of each term must be submitted on a Registration Revision form. This includes course additions, course cancellations, transfer, credit to audit, audit to credit, voluntary withdrawal and reinstatement. Course additions, cancellations and transfers, and changing from audit to credit are possible until the end of the late registration period.​

Course Cancellation

A student may cancel his/her course registration until the end of the late registration period.

Credit to Audit

A student may change from credit to audit until the last date for Voluntary Withdrawal without academic penalty.  No fee or refund is assessed.

Audit to Credit

A student may change from audit to credit until the end of the late registration period.  The credit tuition rate will be assessed.

Course Overload

A student who is in good academic standing may request permission from his/her dean to register in more than the prescribed credit hours for the program.  Written permission of the dean is required at the time of registration.

Course Prerequisites

Some courses require a prerequisite course, that is, a course that must be completed prior to registration in a specified course(s).  Prerequisites are noted in the course description section of the academic calendar.  In all cases, students wishing to register in a course without the stated prerequisite must get approval from the dean.  The dean must submit the approved Prerequisite Waiver form to Enrolment Services.  Students enrolled in courses offered through university partners normally are required to seek permission from the instructor.  Academic Advisors will facilitate the prerequisite waiver process.

Course Co-requisites

Some courses require a corequisite course, that is, a course that must be taken at the same time as or prior to, another course.  in all cases, students wishing to register in a course without the stated corequisite must get approval from the dean.  The dean must submit a Prerequisite Waiver form to Enrolment Services.

Audit

Students may be allowed to audit a course, space permitting. Assignments and examinations are not required.  No credit will be given for audited courses.  Students auditing courses offered through university partners must obtain written permission of the faculty.  This must be submitted to Inter-Universities Services immediately after the first class.

Holds

A student on hold may not be eligible to register.  Holds may be financial or academic.  Students on hold are advised to contact the relevant division for assistance.  Holds are honoured across institutions.  Students on hold may not be permitted to register at any university in Manitoba.

Fees can be paid by cheque or money order made payable to University College of the North, or by cash, debit card, MasterCard or Visa. Payment can be mailed to or made in person to the cashier. See below for mailing addresses. An applicant who is being sponsored is responsible for making all arrangements with the sponsor for payment of fees.

FEES SCHEDULE

Fees for the upcoming academic year will be avail­able from Enrolment Services and on the website on or before the end of June. Student association fees apply only to on-campus students. Lab and material fees vary. All credit course tuition fees receive a 10% discount from the Province of Manitoba. Field trips and work experience may require additional travel and living expenses.

UCN Adult Learning Centre courses are tuition-free.

APPLICATION FEE

Applicants must submit the non-refundable application fee at the time of application.

APPLICATION TO GRADUATE FEE

Each applicant must complete an Application for Graduation form in order to attend convocation and to receive the graduat­ing credential. The application is typically expected at least three months prior to convocation.

AUDIT FEE

Audit fees are charged at one-half the regular tuition fee rate. Lab and material fees are charged at the regular rate for the program.

CREDIT AUTHORIZATION

SPONSORED STUDENTS

Authorization to Invoice forms must clearly identify the finan­cial responsibility of the sponsor for any student whose fees are paid by a sponsor. Fees include but are not limited to tuition, compulsory fees, textbooks, supplies and residence fees.

Should a sponsor not pay tuition fees, the student is held responsible.

NON-SPONSORED STUDENTS

Full-time students unable to pay full tuition fees at the time of registration may request approval from the Finance Manager to carry over fees. The student must indicate the reason for the carry over and the date of expected payment within the term. A request form is available from Finance. A financing fee will apply. See Deferred Payment Fee.

Students may not register for a subsequent term until their ac­count balances from all previous terms have been paid in full.

DEADLINE FOR FEE PAYMENT

All fees are due at the end of the regular registration period.

See Academic Schedule for specific dates.

DEFERRED PAYMENT FEE

Students wishing to defer fees may discuss payment arrange­ments with the UCN Revenue/Receivables Supervisor. A deferred payment fee per term will be assessed.

DUPLICATE PARCHMENT FEE

Certificates, diplomas and degrees are issued upon completion of program credits. Duplicate parchment may be obtained at a cost.

TUITION TAX RECEIPTS

Revenue Canada T2202A forms are available at the end of February for tuition for eligible courses pertaining to the previ­ous calendar year provided the student’s account is paid in full. A replacement copy of the T2202A Tuition Tax Receipt will be provided at a cost to the student. For courses delivered through Inter-Universities Services by university partners, T2202A forms will be available from UCN.

University College of the North taxation receipts will be available online on or before the end of February. Both forms are neces­sary to claim tuition fees with Canada Revenue Agency.

TUITION FEE INCOME TAX REBATE PROGRAM

The government of Manitoba will provide a 60% tuition fee tax credit for individuals graduating from a post-secondary insti­tution after January 1, 2007, and who are living and working in Manitoba. Students’ relevant information will be provided to Manitoba Finance and Canada Revenue Agency based on the authorized release on the course registration and registration revision forms signed by students.

INTEREST CHARGES

Interest is charged at the rate of 1% of the unpaid balance out­standing at the end of each month.

LATE REGISTRATION FEE

A student whose initial registration for the term is not received by the last date for registration without penalty will be assessed a late registration fee.

LAB AND MATERIAL FEE

Programs are assigned varied lab and material fees. Specifics for each program are noted on the program cost information.

MISCELLANEOUS FEES

Additional fees that may be incurred are:

• Field trips and work experience costs are borne by the stu­dent and are an additional cost.
• Locker Fees
• Parking Fees

NON-CREDIT COURSE FEES

Non-credit courses have variable rates.

NSF FEES                       

A charge will be levied on each NSF cheque. Cash only or certi­fied cheques may be requested for future transactions.

RECOGNITION OF PRIOR LEARNING FEES

1. A transfer credit from within Manitoba has no fee.
2. A transfer credit from outside Manitoba and within Canada is charged at $20 per course to a maximum of $100 per appli­cation.
3. International transfer credit fee is determined on an individ­ual basis to a maximum of $250 per application.
4. Portfolio assessment fees are $100 – $350 + GST dependent upon course hours.
5. Challenge examinations, projects and assignments are charged at $35 + GST per hour of assessment to a maximum of $250 + GST per course plus consumables.
6. Practical examinations, skill demonstrations and simula­tions are charged at $35+ GST per hour to a maximum of $350 + GST per assessment plus consumables.
7. Applicants must submit fees with the request for credit transfer at the time of application.

REINSTATEMENT FEE

A student whose registration has been cancelled must pay a reinstatement fee.

RESIDENCE RENT

Residence rooms are available from the residence manager per week payable in advance.

SENIOR CITIZEN RATES

Senior citizen (60+) tuition fees for regular day course offerings are waived providing there is sufficient room in the class.  The student is responsible for Lab and Material and Student Association fees.

STUDENT ASSOCIATION FEE

Student Association fees are levied for students. Student Associa­tion fees are charged only to students in on-campus credit cours­es. All monies go directly to the Student Association Council.

STUDENT CARD FEE

Replacement student cards will be issued at a cost to the student.

STUDENT SERVICES FEE

Students registered in credit courses will be charged a Student Services fee per credit hour. Some exceptions apply.

SUPPLEMENTAL EXAMINATION FEE

The supplemental examination fee is charged as per the Approved Rate and Fee Guide.

TRANSCRIPT FEE

Official transcripts are printed on security paper and are issued upon request at a cost to the student.

TUITION FEES FOR INTERNATIONAL STUDENTS

International students' tuition fees are charged as per the Approved Rate and Fee Guide.

TUITION FEES

Refunds will be processed upon receipt of a completed Registra­tion Revision form available from Enrolment Services.

REFUNDS FOR CREDIT COURSES

Refunds as noted below are for Fall Term and Winter Term courses which run over a 15-16 week period. Refund dates for Spring Term and Summer Term courses are stated in the Aca­demic Schedule in the front of the calendar. Courses with varied start dates may have different refund dates. Students should consult the course schedule for specific information.

1. 100% refund until the end of the late registration period
2. 100% refund in the case of course cancellation
3. 100% refund if transfer credit is given and a RPL application has been made on or before the first seven calendar days of the term. If transfer credit is given and the RPL application has been made after the first seven calendar days of the term, the amount of refund will be calculated based on the date the RPL application was received by Enrolment Ser­vices and the prorated formula outlined in parts d-f below
4. 50% refund up to 27 calendar days after the beginning of the term.
5. No refund is applicable after the end of the 50% re-fund date.

REFUNDS FOR CONTINUING EDUCATION AND GENERAL INTEREST COURSES

100% refund if cancelled by UCN.

Refund date vary by course. Refund information provided to registrants via course advertisement, or at time of registration.

REFUNDS FOR SPONSORED STUDENTS

Refunds for sponsored students will be issued to the sponsoring agencies and not directly to the students. The same applies for students receiving Canada Student Loan and Manitoba Student Loan.

INVOLUNTARY WITHDRAWAL

Students who are required to withdraw through an Involuntary Withdrawal process forfeit the right to any refund.

LABORATORY AND MATERIAL FEES

Lab and material fees are non-refundable after seven calendar days from the beginning of the term for credit courses and are non-refundable after course commencement for all courses offered through continuing education.

OUTSTANDING DEBT

Any outstanding debt to UCN for bookstore charges, residence rent, parking fees and library fines will be deducted from the tuition refund.

RETROACTIVE WITHDRAWAL

Fees are non-refundable under a Retroactive Withdrawal re­quest.

STUDENT SERVICES FEE

The Student Services fee will be 100% refunded if the course/ program is dropped in the first week of the term. No refund on these fees will be given after seven calendar days from the begin­ning of the term.

STUDENT ASSOCIATION FEE

The Student Association fee is not refundable after one month of attendance.

STUDENT PRINTING FEES

UCN will be tracking and charging for student printing on The Pas and Thompson campuses. The costs are $0.05 per page for black and white and $0.10 per page for colour printing. All students will receive a $25.00 credit when they enroll. Additional credit can be purchased in $5.00 increments at the bookstore.

An appeal is a procedure which allows you in certain circumstances to ask for a review of an academic or disciplinary decision. Information regarding Academic and Disciplinary Appeals is available under Section 7 of the UCN Academic Calendar.

Students have the right in specific circumstances to appeal university college decisions made in respect to:

• Assessment of skill demonstrations and/or clinical, practical, or work experiences
• Grades on individual assignments, tests and examinations
• Final grades
• Decisions related to disciplinary action
• Students wishing to proceed with an appeal, should consult with their Academic Advisor right away as the process is time-sensitive.

The Student Counsellor and/or Accessibility Resource Officer can also provide support and assistance during the appeals process.

• Appeal Information and Timeline Sheet
• Initial Appeal Form
• Formal Appeal Form

Transcripts are issued only at the request of the student. All transcript requests must be accompanied by fee payment. You can request a transcript by contacting Enrolment Services.

Transcripts will not be issued until all financial obligations to the university college and any "Holds" which have been placed on the student's record, including Library, Admissions, and Residence, have been cleared.

Official transcripts for students admitted to university partners are available upon written request and with the appropriate fee from the partner institution.

Students who require proof of degree completion prior to convocation can request a letter from Enrolment Services.

Students can access an unofficial transcript online; for more information please refer to How To Access My Unofficial Transcript Online