Administrative Assistant

Marketing, Communications & Recruitment

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UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work environment where innovation and creativity is welcomed. We are one of Manitoba’s Top Employers and offer a generous Total Compensation Package with health benefits, a great pension plan along with the opportunity for personal and professional growth including tuition waivers.

Duties

Reporting to the Director of Marketing, Communications & Recruitment, the Administrative Assistant provides confidential administrative support to the Director and the office of Marketing, Communications & Recruitment This role coordinates daily office operations and supports departmental priorities by managing schedules and workflow; preparing correspondence, meeting materials and other documentation; coordinating meetings, events and travel; monitoring budgets and expenses; maintaining electronic files, supplies, equipment and marketing inventory; supporting employee onboarding and leave administration; and coordinating sponsorship, donation and booth-rental requests.

Required Qualifications

• Office Assistant Certificate; an equivalent combination of education and experience may be considered
• Experience working in an Administrative role in a professional office environment
• Experience coordinating, scheduling meetings and travel arrangements
• Proficiency in using Microsoft Office 365, Zoom, Teams and other virtual communication tools and office technologies
• Experience with financial management responsibilities, including monitoring and tracking budget expenditures
• File management experience
• Ability to manage multiple tasks, adapt to changing priorities, remain flexible and meet deadlines
• Strong organizational and time-management skills
• Effective critical thinking and problem solving skills
• Effective communication and interpersonal skills, including the ability to manage sensitive information
• Commitment to life-long learning

Assets

• Experience working in a post-secondary environment
• Knowledge and understanding of Indigenous cultures

Conditions of Employment

• Candidates must be a Canadian Citizen or Permanent Resident of Canada
• Valid Class 5 driver’s license as travel may be required
• Must be able to work evening and weekends when required

Apply Now

Please forward your resume and cover letter, along with the Representative Workforce Declaration and Statement Of Eligibility To Work In Canada forms to hrinfo@ucn.ca.

Competition Type:

Open Competition to the Public

Competition Number:

26-089

Closing Date:

August 6, 2026

Salary Range:

$48,247 to $56,342 per annum plus remoteness allowance if applicable

Classification:

Administrative Assistant 3

Location:

The Pas, Manitoba

Position Type:

Full-Time Regular Position

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UCN acknowledges that we are on the traditional territories and homelands of many Indigenous peoples, in particular the Cree, Dene, Red River Métis, and Oji-Cree. Indigenous peoples have continuously maintained homelands in northern Manitoba since time immemorial. The First Nations in the area that UCN serves entered into treaty relationships with the Crown (within our region these include signatories to treaties 4, 5 — and the treaty 5 adhesion, and treaty 6 – located within the treaty 5 adhesion). The territory has also become home to other Indigenous peoples. We uphold the treaties and collaborate with all Indigenous peoples to share truth, reconciliation, and learning.

Applicants are asked to provide a cover letter and resume with their application. Applicants must demonstrate in their cover letter and their resume how they meet the qualifications. Applicants with education acquired outside of Canada are required to provide an Educational Credential Assessment with their application indicating Canadian credential equivalency, accepted Education Credential Assessment organizations include International Qualifications Assessment Service (IQAS) and World Education Services (WES.)

UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous candidates. Applicants are invited to indicate in their cover letter or resume if they are from any of the following groups: Indigenous peoples, persons with disabilities and visible minorities. Only qualified candidates who are legally entitled to work in Canada will be given consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human Resources.

Please indicate in your subject line the competition number for which you are applying.
We thank all applicants for their interest, but only those selected for an interview will be contacted. Application materials, including references, will be handled in accordance with the Freedom of Information and Protection of Privacy Legislation (Manitoba).

For more information and other employment opportunities, visit www.ucn.ca