University College of the North (UCN) is committed to privacy and operating in compliance with applicable legislation. We ensure that the confidentiality of your information is maintained and the collection, use and disclosure of your information is in compliance with applicable Manitoba privacy laws, The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA). This webpage provides important notice regarding the automatic collection of information from visitors to our website.

Information collected automatically from website visitors is non-identifiable to UCN, which means we cannot link this information to a particular individual. We only collect identifiable “personal information”, such as your name, phone number or email address, if you choose to provide it to us voluntarily. Whenever personal information is collected, you are entitled to receive notice of this action, including the purpose of collection and the contact information of an employee who can answer questions you may have. Some websites may also have additional privacy notices. Please read all notices carefully.

Our collection of personal information is done under the legal authority of the University College of the North Act and Section 36(1)(b) of FIPPA.  Personal information will only be retained as long as necessary to carry out the purpose of collection or to fulfill contractual or legal obligations. Questions regarding our privacy practices can be directed to the Access and Privacy Officer (204-627-8561 ex2)

1. How Is Your Information Collected and Used?

Information is collected on the UCN website through a variety of methods:

1. 1. by University web servers;

Automatic Server Logging - Our web servers create and store automatic logs of visits to our website. Logs contain basic information about website traffic, including:

• • the internet protocol (IP) address from which you visit our website
  • the uniform resource locator (URL) of the individual webpage(s) you visit
  • the date and time of your visit to our website
  • device information supplied by your web browser

Logs are created in aggregate and we do not track or attempt to identify individual site visitors, or combine logs with other information. However, IP addresses can be linked to individuals in certain circumstances. If this is a concern to you, speak to your internet service provider or consider the use of a tool, such as a virtual private network, that will conceal your actual IP address.

Processing location: Canada

1. 2. via analytics services running on the UCN website;

Cookie overview - Most websites, including ours, make use of small text files called "cookies". These files are downloaded onto your device via your web browser and are used for different purposes:

• • performance cookies provide statistical information regarding website visitors and how they interact with a website;
  • tracking cookies are used to follow website visitors as they interact with multiple websites across the internet, generally for the purpose of serving the visitors with targeted advertisements;
  • functionality cookies allow us to remember your preferences and information you have already submitted to us, such as when you complete a webform;
  • necessary cookies are required for basic website operations.

Your options to manage Cookies - You can change your web browser settings to modify cookie preferences:

Cookie settings in Firefox
Cookie settings in Chrome
Cookie settings in Safari
Cookie settings in Internet Explorer

Please note that by disabling cookies, some functions of our website may not work correctly. You can also disable the use of third-party cookies by visiting the Digital Advertising Alliance.

Other Cookies - A few components of our website, such as our events calendar and web form builder, make use of functionality and necessary cookies. None of these cookies gather information about you that could be used for marketing or to track other sites you have visited on the internet. Once you close your browser, most of these cookies disappear. Others remain for a few weeks before expiring.

1. 3. by information provided voluntarily in e-mail and/or web forms.

UCN’s website does not automatically collect any personal information from you, such as your name, phone number or email address. Personal information collected from our website may be shared voluntarily and will be used to respond to your request for information. This information will only be shared with our employees who require this information as a means to respond to your request for information or services.

Personal information may be provided voluntarily in a variety of ways, including, but not limited to contacting us by email, completing an online form, signing up for newsletters, online surveys and other similar services. Any form or page that collects personal information will include a Statement of Purpose, which will notify you of the specific use and/or disclosure of your information; therefore, it is important that you read the statement before completing any forms.

2. External Websites and Social Media Platforms

Our website contains links to external web pages. We also use social media to communicate with the UCN community. Please note that UCN is not responsible for the privacy practices or content of external web pages and applications. We encourage you to read all applicable third-party privacy notices before visiting external sites or engaging with us via social media.

3. How Is Information Disclosed?

UCN will not sell, trade or disclose any identifiable user information derived from the use of an online service to third parties. Personal information will not be used or disclosed for any purpose other than as indicated in the Statement of Purpose, unless the disclosure is permitted under FIPPA and/or required under a legislation that supersedes FIPPA.

4. Security

UCN employs software programs for website security purposes. Our website security monitors networks traffic that identifies unauthorized access to our network.